OUTLINE:
Dear Ms Brown,
1. Stating the reason for writing the letter
- Asking advice on a suitable course
- Getting further information
2. Giving background information
- Lacking time-management skills
- Signs:
+ can't schedule tasks effectively
+ don't know how to prioritise tasks
- Consequences:
+ can't submit project on time
+ get critisism from teachers
3. Requesting advice based on the background information
4. Requesting further information
- Course duration
- Lecturer/ trainer
- Starting date
- Certificate
- Course fee
5. Expressing hope
6. Thank-you note and formal closing
Signature
USEFUL LANGUAGE:
I am writing to …
I would appreciate if you could…
I was wondering if you could…
Could you please send me…?
I am looking forward to hearing from you soon.
I would appreciate your reply at your earliest convenience.
SAMPLE:
Dear Ms Brown,
I am a grade 11 student at a high school in Ha Noi. It seems that I have difficulty managing my time. I cannot schedule tasks effectively and do not know how to prioritise tasks. Therefore, sometimes I cannot submit my project on time and get criticism from my teachers.
Could you please advise me which course I should take?
In addition, as my parents want to know clearly about the details of the course, I woud appreciate if you could give me further information it. We would like to have details about the course duration, trainer and fee. Besides, I wonder when the course starts and whether I will get a certificate after the course.
I hope that your answers to my questions will help me make the right decision about the course and I can attend the course soon.
Thank you for your time. I would appreciate your reply at your earliest convenience.
Yours sincerely,